How do you manage submissions and keep track of publication statuses?

Sample answer to the question

I manage submissions and keep track of publication statuses by utilizing a project management tool. I create a project for each submission and include all relevant details such as the author's name, the manuscript title, and the submission date. Within each project, I create tasks to track the progress of the submission, such as assigning editors and reviewers, setting deadlines, and updating the status as each task is completed. Additionally, I use spreadsheets to keep an overview of all submissions, including information like the current status, any feedback received, and the expected publication date.

A more solid answer

Managing submissions and keeping track of publication statuses is a crucial part of my role as an Editorial Assistant. To ensure efficient management, I use a combination of project management tools and spreadsheets. When I receive a new submission, I create a project in the tool, adding all relevant details such as the author's name, manuscript title, and submission date. Within each project, I create tasks to track the progress, assigning editors and reviewers, setting deadlines, and updating the status as each task is completed. To have a comprehensive overview, I also maintain a spreadsheet with details of all submissions, including the current status, any feedback received, and the expected publication date. This method allows me to effectively coordinate communication between authors, editors, and reviewers and ensure timely completion of each submission.

Why this is a more solid answer:

The solid answer provides more specific details on how the candidate manages submissions and keeps track of publication statuses. It demonstrates a good understanding of the job responsibilities and showcases the candidate's experience in using project management tools and spreadsheets to efficiently manage the process. However, it could still benefit from further elaboration on the candidate's communication skills and how they contribute to the overall management of submissions.

An exceptional answer

As an Editorial Assistant, managing submissions and keeping track of publication statuses is a fundamental aspect of my role. I have developed a highly organized system that allows me to streamline the process effectively. When a new submission arrives, I create a project in our project management tool, carefully noting important information such as the author's name, manuscript title, and submission date. I meticulously break down the submission process into individual tasks and set realistic deadlines, assigning specific editors and reviewers to each task. This ensures that the submission progresses smoothly without any delays. To maintain clear communication throughout the process, I regularly update all stakeholders on the status of the submission, addressing any questions or concerns promptly. Additionally, I maintain a comprehensive spreadsheet that provides a holistic view of all submissions, their current status, any feedback received, and the expected publication date. This meticulous attention to detail and clear communication ensures that all submissions are managed efficiently and deadlines are met, contributing to the overall success of the editorial team.

Why this is an exceptional answer:

The exceptional answer goes above and beyond in providing specific and detailed information on how the candidate manages submissions and publication statuses. It showcases their highly organized and meticulous approach, as well as their excellent communication skills. The candidate not only demonstrates a thorough understanding of the job responsibilities but also shows their ability to contribute to the overall success of the editorial team. This answer exceeds expectations and leaves no doubt about the candidate's competence in managing submissions.

How to prepare for this question

Familiarize yourself with project management tools and be prepared to discuss specific features or capabilities that you find useful.
Highlight any experience or knowledge you have in using spreadsheets for tracking and data management.
Prepare examples of how you have effectively communicated and coordinated with authors, editors, and reviewers in previous roles.
Be ready to discuss how your attention to detail and organizational skills have contributed to successful submission management in the past.

What interviewers are evaluating

Organizational skills
Attention to detail
Communication skills