How do you resolve discrepancies in bid proposals?

Sample answer to the question

When resolving discrepancies in bid proposals, I first gather all the necessary information by analyzing the project plans and specifications. Then, I conduct discussions with architects, engineers, clients, and contractors to address any discrepancies and collect additional information. This allows me to accurately formulate estimates and ensure that all aspects of the bid proposal align. In case of any discrepancies, I analyze completed projects to determine the reasons and provide improvement recommendations for future cost estimating procedures.

A more solid answer

Resolving discrepancies in bid proposals requires a systematic and collaborative approach. Firstly, I thoroughly review project plans and specifications to determine the scope of work. Then, I engage in discussions and coordinate with architects, engineers, clients, and contractors to gain additional insights and clarify any discrepancies. By actively listening and asking relevant questions, I can collect the necessary information to accurately formulate estimates. In case of inconsistencies, I conduct a detailed analysis of completed projects, comparing estimated costs to actual costs and identifying the root causes. Based on this analysis, I provide recommendations to improve cost estimating procedures and reduce future discrepancies. Effective communication and negotiation skills are vital throughout this process to ensure alignment and clear understanding among all stakeholders involved.

Why this is a more solid answer:

The solid answer expands on the basic answer by providing a more comprehensive and detailed approach to resolving discrepancies in bid proposals. It demonstrates a better understanding of construction estimating and showcases the candidate's problem-solving and analytical abilities. The answer also emphasizes the importance of effective communication and negotiation skills in addressing discrepancies.

An exceptional answer

Resolving discrepancies in bid proposals requires a combination of technical expertise and interpersonal skills. Firstly, I employ my advanced construction estimating skills and utilize industry-standard estimation software to accurately calculate costs. I meticulously analyze project plans, specifications, and other relevant documents to identify potential discrepancies. To resolve these discrepancies, I engage in open and collaborative discussions with architects, engineers, clients, and contractors. By actively listening to their perspectives and addressing any concerns, I ensure a comprehensive understanding of the project requirements. If inconsistencies arise, I conduct a thorough analysis of completed projects, comparing estimated costs to actual costs and investigating the underlying reasons. This analysis helps me provide data-driven recommendations to improve cost estimating procedures and mitigate future discrepancies. Throughout the process, I maintain transparent and effective communication to foster trust and alignment among stakeholders. Additionally, I leverage my excellent negotiation skills to find mutually beneficial solutions when conflicts arise. Overall, my combination of technical expertise, problem-solving abilities, and strong interpersonal skills enables me to effectively resolve discrepancies and ensure accurate bid proposals.

Why this is an exceptional answer:

The exceptional answer goes above and beyond by showcasing the candidate's advanced construction estimating skills and emphasizing their ability to utilize industry-standard estimation software. It also highlights their comprehensive approach to resolving discrepancies, including active listening, data-driven analysis, and providing specific examples of how they leverage their negotiation skills. The answer demonstrates a high level of proficiency in all evaluation areas and aligns perfectly with the job description.

How to prepare for this question

Familiarize yourself with industry-standard estimation software, such as Timberline or ProEst.
Practice analyzing project plans and specifications to identify potential discrepancies.
Develop your problem-solving and analytical abilities by reviewing completed projects and comparing estimated costs to actual costs.
Enhance your communication and negotiation skills through role-playing scenarios with colleagues or mentors.
Stay up-to-date with construction contracts, documents, and standard practices to better understand the context of bid proposals.

What interviewers are evaluating

Construction estimating
Problem-solving
Analytical ability
Interpersonal skills
Communication skills