How would you handle a situation where a member of your staff is not meeting performance expectations?

INTERMEDIATE LEVEL
How would you handle a situation where a member of your staff is not meeting performance expectations?
Sample answer to the question:
If a member of my staff is not meeting performance expectations, I would first schedule a meeting with them to have an open and honest conversation. I would discuss the specific areas where their performance is lacking and provide clear expectations for improvement. I would offer support and resources to help them succeed, such as additional training or mentoring. If the issue persists after giving them a chance to improve, I would escalate the matter to senior management or HR for further guidance.
Here is a more solid answer:
If a member of my staff is not meeting performance expectations, I would take a proactive approach to address the issue. First, I would schedule a confidential meeting with the staff member to discuss their performance concerns. I would provide specific examples and feedback regarding their performance gaps and clearly define the expectations moving forward. I would also inquire about any potential challenges or obstacles they may be facing and offer support or resources to overcome them. Depending on the severity of the issue, I may suggest additional training or coaching to enhance their skills. Additionally, I would establish a follow-up plan and timeline to monitor their progress and provide ongoing feedback. If the performance does not improve despite these efforts, I would involve senior management or HR to discuss potential disciplinary actions or further interventions.
Why is this a more solid answer?
The solid answer provides a more detailed and proactive approach to handling the situation. It demonstrates the candidate's skills in communication, problem-solving, and leadership. However, it could still be improved by providing specific examples of how the candidate has successfully resolved similar situations in the past.
An example of a exceptional answer:
Handling a situation where a member of my staff is not meeting performance expectations requires a balanced approach. Firstly, I would initiate a one-on-one meeting with the staff member to address the concerns. During the meeting, I would actively listen to their perspective and encourage open communication. I would provide specific examples of their underperformance and collaboratively develop an improvement plan. This plan would outline clear and measurable goals, along with timelines for achieving them. To support their success, I would offer personalized training or coaching opportunities and involve experienced team members who can provide mentorship. Throughout the process, I would regularly meet with the staff member to provide constructive feedback and celebrate any progress made. If the performance does not improve despite these efforts, I would escalate the matter to senior management or HR for further guidance, ensuring fairness and adherence to company policies and procedures.
Why is this an exceptional answer?
The exceptional answer showcases the candidate's exceptional skills in communication, problem-solving, leadership, and interpersonal skills. It demonstrates a balanced and empathetic approach to addressing performance issues, while also emphasizing the importance of fairness and adherence to company policies.
How to prepare for this question:
  • Familiarize yourself with the company's performance evaluation policies and procedures.
  • Develop your active listening skills to effectively understand the staff member's perspective.
  • Be prepared to provide specific examples of how you have successfully addressed performance issues in the past.
  • Consider scenarios where you have facilitated improvement through coaching or training.
  • Reflect on any challenges or obstacles you have faced when addressing performance issues and how you overcame them.
What are interviewers evaluating with this question?
  • Communication and interpersonal skills
  • Problem-solving skills
  • Ability to work independently and with a team
  • Leadership skills
  • Organizational skills

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