What steps do you take to gather information for proposals?

Sample answer to the question

When gathering information for proposals, I start by thoroughly researching and understanding the requirements of the RFPs or call for submissions. I then collaborate with subject matter experts and the business development team to gather the necessary information. I ensure that all gathered information is accurate and up to date. After that, I organize the information in a logical and persuasive manner. Finally, I review and revise the proposal to ensure it meets the client's requirements.

A more solid answer

To gather information for proposals, I employ a systematic approach. Firstly, I thoroughly read and analyze the requirements of the RFPs or call for submissions. This includes identifying key criteria, such as deliverables, timeline, and evaluation criteria. Then, I collaborate with subject matter experts and the business development team to gather the necessary information. I conduct extensive research, using various sources such as industry reports, market analysis, and client data. I ensure that all gathered information is accurate and up to date by cross-referencing multiple sources. To maintain attention to detail, I create a comprehensive outline or template that matches the RFP requirements. This helps me organize the information in a logical and persuasive manner. Additionally, I proactively seek feedback from the team to refine and improve the proposal. Finally, I review and revise the proposal to ensure it meets the client's requirements and guidelines, before submitting it within the specified deadline.

Why this is a more solid answer:

The solid answer expands on the basic answer by providing more specific details about the candidate's research process, collaboration with others, and attention to detail. It demonstrates the candidate's systematic approach to gathering information, their use of multiple sources, and their proactive approach to seeking feedback. However, it can still be improved by providing more examples of how the candidate collaborates with subject matter experts and the business development team, as well as their ability to tailor the proposal to the specific client or project.

An exceptional answer

To ensure a comprehensive and effective proposal, I follow a well-defined process for gathering information. Firstly, I thoroughly analyze the requirements of the RFPs or call for submissions, breaking them down into key criteria and deliverables. This helps me understand the client's needs and tailor the proposal accordingly. Next, I collaborate closely with subject matter experts and the business development team, conducting detailed interviews and brainstorming sessions to gather insights and perspectives. I also leverage my strong research skills to gather industry-specific data, market trends, and client information. To ensure accuracy, I verify the information through cross-referencing and fact-checking. Additionally, I pay meticulous attention to detail, ensuring that the proposal adheres to formatting guidelines and incorporates compelling visuals and persuasive language. I also seek feedback from colleagues and senior proposal writers to refine and improve the proposal. Lastly, I adhere to strict deadlines, incorporating time management strategies to ensure timely submission.

Why this is an exceptional answer:

The exceptional answer goes above and beyond by providing even more specific examples of the candidate's approach to gathering information. It highlights their ability to tailor the proposal to the client's needs, their use of detailed interviews and brainstorming sessions with subject matter experts, and their attention to detail in formatting and language. The candidate also emphasizes their commitment to continuous improvement by seeking feedback and their ability to manage time effectively to meet strict deadlines. This answer demonstrates a comprehensive understanding of the job requirements and the candidate's ability to perform at a high level.

How to prepare for this question

Familiarize yourself with the typical components of a proposal, such as executive summaries, problem statements, objectives, and budgets. This will help you better understand the types of information you need to gather.
Develop strong research skills by familiarizing yourself with reputable sources of information, such as industry reports, market analysis, and client data. Practice finding and interpreting relevant data to support your proposals.
Brush up on your communication and collaboration skills. Proposals require input from subject matter experts and collaboration with various stakeholders. Practice conducting interviews, facilitating brainstorming sessions, and effectively communicating with team members.
Practice attention to detail by reviewing and editing your own work. Pay close attention to formatting, grammar, and punctuation. Consider seeking feedback from others to improve your proofreading skills.
Work on time management skills to ensure you can meet tight deadlines. Practice breaking down tasks into manageable chunks, setting priorities, and allocating time effectively.

What interviewers are evaluating

Research skills
Collaboration skills
Attention to detail