Tell me about a time when you had to multitask. How did you keep track of your tasks?

One time when I had to multitask was during my previous internship at a marketing agency. I was assigned to manage multiple client accounts simultaneously. To keep track of my tasks, I used a combination of digital tools and a physical to-do list. I used project management software to create task lists for each client and set due dates for each task. I also utilized a physical to-do list where I would jot down any urgent or important tasks that needed immediate attention. By keeping both my digital and physical to-do lists updated, I was able to prioritize my tasks and ensure that nothing fell through the cracks.

During my previous role as an assistant accountant, I frequently had to multitask to meet tight deadlines and manage multiple accounting projects simultaneously. One particular instance stands out when I was responsible for preparing financial statements for three different clients while also assisting the senior accountant with month-end closing tasks. To keep track of my tasks, I utilized a combination of tools and strategies. I created a detailed spreadsheet that listed all the tasks required for each client's financial statements, including deadlines and dependencies. This helped me prioritize my tasks and allocate time accordingly. I also utilized project management software to set reminders and create task lists. Additionally, I held regular check-in meetings with the senior accountant to ensure alignment and seek guidance when needed. By effectively managing my time and utilizing these tools, I was able to successfully complete all tasks within the given time frame and maintain accuracy and attention to detail.

In my previous position as a financial analyst, I had to juggle multiple responsibilities and tasks on a daily basis. One notable instance was when I was simultaneously working on a complex financial modeling project, preparing for an upcoming investor presentation, and assisting with the month-end closing process. To ensure I stayed organized and on top of my tasks, I implemented a comprehensive multitasking strategy. First, I created a detailed project plan for the financial modeling project, outlining all the key milestones, deadlines, and dependencies. This allowed me to break down the project into manageable tasks and allocate time accordingly. I utilized project management software to track the progress of each task and set reminders for upcoming deadlines. Additionally, I designated specific time blocks in my schedule for each task and used a time management technique called the Pomodoro Technique, where I would work in focused bursts of 25 minutes followed by short breaks. This helped me maintain focus and productivity throughout the day. In terms of communication, I regularly updated my manager and team members on the progress of the projects and sought their input or assistance when needed. By implementing this comprehensive multitasking strategy and effectively communicating with stakeholders, I was able to successfully complete all tasks on time, maintain accuracy and attention to detail, and deliver high-quality results.