Describe a time when you had to communicate and negotiate with external vendors or service providers.

Production Assistant Interview Questions

Sample answer to the question

One time, I was working on a film production and we needed to hire an external catering service for the crew. I was responsible for contacting different vendors and negotiating the best deal. I researched and contacted several catering companies, discussed our requirements and budget, and compared their offerings. After evaluating the options, I negotiated a contract with a catering service that provided quality food within our budget. Throughout the process, I maintained open communication with the vendor to ensure all details were in place. The catering service exceeded our expectations, and the crew was satisfied with the meals provided.

A more solid answer

In my previous role as a Production Assistant, I regularly had to communicate and negotiate with external vendors or service providers. One notable instance was when we needed to secure filming locations for a project. I conducted thorough research on potential locations, considering factors such as accessibility, cost, and availability. After shortlisting a few options, I reached out to the respective property owners to discuss terms and negotiate pricing. During these discussions, I utilized my knowledge of the filmmaking process and production terminology to effectively communicate our requirements and ensure a mutual understanding. Through collaboration with the production team, we collectively made the final decisions on the locations based on budget and creative considerations. The negotiations were successful, and we were able to secure the required locations within our budget, contributing to the overall success of the project.

Why this is a more solid answer:

The solid answer provides a more detailed and comprehensive response. It includes specific details about the situation, such as securing filming locations, and highlights the candidate's research, negotiation skills, and their understanding of the filmmaking process and production terminology. It also mentions collaboration with the production team, which demonstrates teamwork and collaboration skills. However, it could further improve by providing more specific examples or challenges faced during the negotiation process.

An exceptional answer

As a Production Assistant, I frequently encountered opportunities to communicate and negotiate with external vendors or service providers. One instance that stands out is when we needed to secure specialized camera equipment for a challenging shoot. I researched and identified several rental companies that provided the necessary equipment and technical expertise. However, due to budget constraints, negotiating a favorable deal became crucial. I approached the rental companies, highlighting the unique aspects of our project that required their equipment. By emphasizing the potential exposure and publicity their company would receive, I was able to negotiate a discounted rate. Additionally, I worked closely with the camera department to ensure the equipment met their specific requirements. This involved communicating technical specifications and coordinating logistics to ensure a smooth transition between the rental company and our production team. The successful negotiation and collaboration resulted in high-quality footage and a seamless shooting experience.

Why this is an exceptional answer:

The exceptional answer provides a detailed and comprehensive response, showcasing the candidate's ability to not only communicate and negotiate but also demonstrate adaptability, problem-solving, teamwork, and understanding of the filmmaking process. It emphasizes the unique challenge of securing specialized camera equipment within budget constraints and highlights the candidate's strategic approach in negotiating a favorable deal. The mention of close collaboration with the camera department further emphasizes their teamwork and collaboration skills. The answer also addresses the outcome and impact of the negotiation, showcasing the candidate's ability to achieve high-quality footage and a seamless shooting experience. It provides specific details and examples, making it an exceptional answer to the question.

How to prepare for this question

Research and familiarize yourself with the different types of external vendors or service providers commonly involved in film production, such as equipment rental companies, catering services, and location scouts.
Practice effective communication skills, particularly in conveying specific requirements and negotiating terms. Highlight your ability to articulate your needs and persuade vendors or service providers.
Develop a good understanding of the filmmaking process and production terminology. This will enable you to effectively communicate with external vendors and understand their offerings.
Prepare examples of past experiences where you have successfully communicated and negotiated with external vendors or service providers. Be ready to discuss the challenges faced and the strategies employed to overcome them.
Prioritize adaptability and flexibility in your responses. Highlight instances where you had to adjust to unexpected changes or challenges during your communication and negotiation with external vendors or service providers.

What interviewers are evaluating

Adaptability and flexibility
Strong problem-solving abilities
Teamwork and collaboration
Understanding of the filmmaking process and production terminology