Have you provided supporting documentation for audits in the past?

Accounts Payable Clerk Interview Questions

Sample answer to the question

Yes, I have provided supporting documentation for audits in the past. In my previous role as an Accounts Payable Clerk at XYZ Company, I worked closely with the finance team to ensure that all documentation required for audits was readily available. This included gathering invoices, receipts, and any other relevant financial records. I maintained a well-organized system for storing and retrieving these documents, making it easy to provide the necessary information to auditors. I understand the importance of accuracy and attention to detail when it comes to audits, and I take pride in my ability to provide complete and thorough documentation.

A more solid answer

Yes, I have a solid track record of providing comprehensive supporting documentation for audits. In my previous role as an Accounts Payable Clerk at XYZ Company, I was responsible for ensuring that all necessary documentation was available for auditors. This involved maintaining a meticulous record-keeping system, which included organizing invoices, receipts, contracts, and other financial records. I worked closely with the finance team to ensure that all documentation was accurate and up to date. During audits, I facilitated the process by promptly providing auditors with the requested documents. My attention to detail and organizational skills were instrumental in ensuring a smooth and successful audit.

Why this is a more solid answer:

The solid answer expands on the candidate's previous experience by providing specific details and examples of their work. It also emphasizes their attention to detail and organizational skills, which are important for providing accurate and comprehensive supporting documentation for audits. However, it could be improved by mentioning any specific audits or challenges they faced.

An exceptional answer

Yes, I have a proven track record of providing meticulous and comprehensive supporting documentation for audits. In my previous role as an Accounts Payable Clerk at XYZ Company, I successfully supported multiple audits conducted by external auditors. I implemented a streamlined documentation process, which involved categorizing and labeling invoices, receipts, and contracts to ensure easy retrieval during audits. I also conducted regular audits of our own records to identify any discrepancies or missing documents, proactively addressing them before they became an issue during external audits. Not only did I provide auditors with the requested documents promptly, but I also actively participated in the audit process, offering insights and clarifications when needed. As a result, our audits were always completed successfully, with no major findings or issues.

Why this is an exceptional answer:

The exceptional answer provides even more specific and detailed examples of the candidate's experience in providing supporting documentation for audits. It highlights their proactive approach in conducting internal audits and their active participation in the audit process. The answer also mentions the positive outcome of the audits, indicating the candidate's effectiveness in providing accurate and comprehensive documentation. This answer demonstrates exceptional attention to detail and organizational skills.

How to prepare for this question

Familiarize yourself with the company's audit requirements and processes.
Review your past experiences related to providing supporting documentation for audits.
Highlight any specific audits or challenges you faced in providing documentation.
Practice organizing and categorizing financial records to ensure easy retrieval.
Prepare examples of how you proactively identified and resolved discrepancies in documentation.

What interviewers are evaluating

Experience in providing supporting documentation for audits
Attention to detail
Organizational skills