Medical Staff Coordinator
Responsible for coordinating the activities of medical staff within healthcare institutions, ensuring compliance with policies, and managing staff schedules.
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Sample Job Descriptions for Medical Staff Coordinator
Below are the some sample job descriptions for the different experience levels, where you can find the summary of the role, required skills, qualifications, and responsibilities.
Junior (0-2 years of experience)
Summary of the Role
The Medical Staff Coordinator is responsible for managing the administrative aspects of the medical staff office, ensuring the smooth operation of credentialing processes, and supporting medical staff compliance with regulations and bylaws. The role requires excellent organizational skills, attention to detail, and the ability to handle confidential information.
Required Skills
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Detail-oriented with the ability to multi-task and prioritize work.
- Ability to work independently and as part of a team.
- Strong interpersonal skills and the ability to interact professionally with physicians, hospital staff, and external agencies.
Qualifications
- Bachelor's degree in healthcare administration, business, or a related field.
- Knowledge of medical terminology and hospital operations is preferred.
- Experience with medical credentialing processes and systems is a plus.
- Ability to maintain confidentiality and handle sensitive information.
- Proficiency with electronic medical records (EMR) systems and Microsoft Office Suite.
Responsibilities
- Assist with the processing of medical staff applications and re-credentialing in accordance with hospital policies and regulatory standards.
- Maintain accurate and up-to-date files on medical staff members and allied health professionals.
- Schedule and coordinate meetings for medical staff committees, including preparation of agendas and minutes.
- Support the medical staff in complying with hospital bylaws, accreditation standards, and regulatory requirements.
- Serve as a liaison between medical staff and hospital administration to facilitate communication and resolve issues.
- Contribute to the organization and execution of medical staff events, such as orientations, trainings, and educational programs.
Intermediate (2-5 years of experience)
Summary of the Role
The Medical Staff Coordinator is responsible for managing the administrative and credentialing aspects of a healthcare facility's medical staff members. This role involves coordinating between various departments, ensuring compliance with healthcare regulations, and maintaining accurate records of staff credentials, privileges, and schedules.
Required Skills
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Detail-oriented and able to work with confidential information.
- Ability to work independently and as part of a team.
- Problem-solving skills and an ability to adapt to changing environments.
Qualifications
- Bachelor's degree in healthcare administration, business management, or a related field required.
- Minimum of two years of experience in medical staff services or a related healthcare administrative setting.
- Knowledge of credentialing procedures and standards (e.g., Joint Commission, NCQA).
- Familiarity with medical terminology and healthcare operations.
- Proficient in the use of medical software and Microsoft Office Suite.
Responsibilities
- Coordinate the processing of medical staff applications, reappointments, and privileging.
- Ensure compliance with national and local regulatory requirements in the credentialing process.
- Monitor and track medical staff expiration dates for licensure, certifications, and insurance.
- Facilitate communication between medical staff, department heads, and administration.
- Maintain the medical staff database and ensure that all information is accurate, updated, and confidential.
- Participate in the development and implementation of policies and procedures for the medical staff office.
- Assist in organizing medical staff meetings, including agendas, minutes, and follow-up on action items.
- Provide support in the peer review process and performance improvement activities.
- Assist in scheduling medical staff for various shifts and clinical duties where necessary.
Senior (5+ years of experience)
Summary of the Role
The Medical Staff Coordinator is responsible for managing the operations of the medical staff office, including credentialing, coordinating meetings, maintaining accurate records, and ensuring compliance with regulatory standards. This role requires a high degree of organization, excellent communication skills, and the ability to work closely with physicians, nurses, and administrative personnel.
Required Skills
- Attention to detail
- Problem-solving
- Interpersonal communication
- Time management
- Conflict resolution
- Record keeping
- Regulatory compliance
Qualifications
- Bachelor's degree in Healthcare Administration, Business Administration, or a related field.
- Minimum of 5 years of experience in healthcare administration or a medical staff office.
- Certified Provider Credentialing Specialist (CPCS) or Certified Medical Staff Coordinator (CMSC) preferred.
- Proficiency in medical staff software applications and Microsoft Office Suite.
- Knowledge of healthcare regulations and accrediting body standards.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
Responsibilities
- Oversee the process of credentialing and recredentialing for all medical staff members.
- Schedule, organize, and document medical staff meetings and committee meetings.
- Maintain up-to-date and accurate medical staff records and databases.
- Ensure compliance with healthcare regulations, bylaws, and accrediting organization standards.
- Serve as a liaison between medical staff, department heads, and administration.
- Assist in the development and implementation of policies and procedures for the medical staff.
- Handle confidential information with discretion and in accordance with privacy regulations.
- Coordinate continuing medical education (CME) activities and track physician CME credits.
- Assist with medical staff recruitment, onboarding, and retention efforts.
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