Clinical Supply Coordinator
A Clinical Supply Coordinator oversees the management, distribution, and inventory of clinical supplies for healthcare and research facilities, ensuring proper availability for patient care and clinical trials.
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Sample Job Descriptions for Clinical Supply Coordinator
Below are the some sample job descriptions for the different experience levels, where you can find the summary of the role, required skills, qualifications, and responsibilities.
Junior (0-2 years of experience)
Summary of the Role
The Clinical Supply Coordinator will be responsible for managing and organizing the pharmaceutical and clinical supply needs for clinical trials. This role involves coordinating with various departments, ensuring an adequate supply of materials for studies, and complying with regulatory requirements.
Required Skills
- Inventory management
- Time management
- Written and verbal communication
- Teamwork and collaboration
- Problem-solving
- Familiarity with GMP and clinical supply regulations
- Proficiency in the use of inventory management software
Qualifications
- Bachelor's degree in life sciences, supply chain management, or related field.
- Understanding of clinical trial processes and regulatory requirements.
- Excellent organizational skills with the ability to multi-task.
- Strong attention to detail and problem-solving abilities.
- Effective communication and interpersonal skills.
Responsibilities
- Coordinating the ordering, storage, and inventory of clinical supplies.
- Collaborating with clinical project teams to understand supply needs for trials.
- Ensuring timely delivery of supplies to study sites.
- Maintaining accurate supply chain documentation and inventory records.
- Assisting with the packaging and labeling of clinical trial materials.
- Monitoring stock levels and placing orders to replenish supplies as needed.
- Ensuring compliance with Good Manufacturing Practice (GMP) and relevant regulations.
- Responding to stock inquiries and supply issues from clinical sites.
Intermediate (2-5 years of experience)
Summary of the Role
The Clinical Supply Coordinator is responsible for managing and overseeing the supply inventory for clinical trials. This role involves ensuring the availability of trial materials, coordinating with vendors, and maintaining compliance with regulatory requirements.
Required Skills
- Inventory management
- Vendor coordination
- Regulatory compliance
- Record keeping
- Forecasting
- Supply chain optimization
- Standard operating procedures
- Problem-solving
- Time management
Qualifications
- Bachelor's degree in life sciences, supply chain management, or a related field.
- 2-5 years of experience in a clinical supply chain or clinical research environment.
- Knowledge of good clinical practice (GCP) and regulatory requirements for clinical trials.
- Experience with inventory management systems and proficiency in Microsoft Office suite.
- Strong organizational skills and attention to detail.
- Ability to collaborate effectively with cross-functional teams.
- Excellent communication and interpersonal skills.
- Experience in handling complex logistics and managing multiple projects simultaneously.
- Solution-oriented mindset with the ability to troubleshoot and resolve issues promptly.
Responsibilities
- Manage the inventory of clinical supplies and ensure their availability for ongoing clinical trials.
- Coordinate with vendors and suppliers to order and restock trial materials in a timely manner.
- Track the shipment and delivery of clinical supplies to various trial sites.
- Maintain accurate records of inventory levels, orders, and shipments in compliance with company policies and regulatory guidelines.
- Collaborate with clinical teams to understand supply needs and forecast future requirements.
- Develop and implement inventory management strategies to optimize supply levels and reduce waste.
- Participate in the creation and maintenance of standard operating procedures (SOPs) related to clinical supply management.
- Assist in the resolution of any supply-related issues that may arise during clinical trials.
- Ensure proper storage conditions for all clinical trial materials and manage the distribution process to trial sites.
Senior (5+ years of experience)
Summary of the Role
The Clinical Supply Coordinator is responsible for managing and overseeing the supply inventory for clinical trials, including procurement, distribution, and tracking of clinical trial materials. The role requires excellent organizational skills and an ability to work collaboratively with various departments to ensure that trial supplies meet the necessary regulatory and quality standards.
Required Skills
- Proficiency in supply chain management and logistics.
- Strong organizational and time management skills.
- Ability to work independently and as part of a team.
- Competency in computer systems and databases.
- Capability to multitask and manage multiple projects simultaneously.
- Knowledge of pharmaceutical products and the clinical trial process.
Qualifications
- Bachelor's degree in supply chain management, life sciences, or related field.
- Minimum of 5 years of experience in clinical supply chain or a related field, with a proven track record of successful project management.
- In-depth knowledge of Good Manufacturing Practice (GMP), Good Clinical Practice (GCP), and other regulatory requirements related to clinical supplies.
- Experience with clinical trial management systems and inventory management software.
- Strong analytical and problem-solving skills.
- Excellent communication and negotiation abilities.
- A keen eye for detail and accuracy.
Responsibilities
- Coordinate with clinical teams to forecast trial supply needs and ensure timely procurement and delivery.
- Develop and implement inventory management systems to track and manage supply levels.
- Liaise with vendors and negotiate contracts for the purchase of necessary supplies.
- Monitor inventory levels and expiry dates of clinical supplies to prevent stockouts and reduce waste.
- Prepare and maintain relevant documentation, including import/export licenses for international trials.
- Ensure compliance with regulatory guidelines and maintain quality assurance standards for clinical supplies.
- Collaborate with cross-functional teams to resolve supply chain issues and improve processes.
- Provide reports on supply status and metrics to stakeholders and management.
- Train and mentor junior supply chain staff.
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