Administrative Receiver
An Administrative Receiver is a legal specialist appointed to manage the assets and operations of a distressed company during insolvency.
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Sample Job Descriptions for Administrative Receiver
Below are the some sample job descriptions for the different experience levels, where you can find the summary of the role, required skills, qualifications, and responsibilities.
Junior (0-2 years of experience)
Summary of the Role
An Administrative Receiver is an entry-level role responsible for managing incoming communications, organizing meetings, and handling clerical tasks to ensure the smooth operation of an organization. The ideal candidate will be organized, detail-oriented, and able to multitask effectively.
Required Skills
- Excellent time management skills and the ability to prioritize work;
- Strong organizational skills with the ability to multi-task;
- Knowledge of administrative and clerical procedures;
- Knowledge of computers and relevant software applications;
- Knowledge of customer service principles and practices.
Qualifications
- High school diploma or equivalent;
- Basic understanding of office management systems and procedures;
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
- Experience with office machines (e.g. fax machines and printers);
- Strong communication skills in both verbal and written form;
- Attention to detail and problem-solving skills.
Responsibilities
- Handle all incoming telephone calls and email correspondence in a timely and professional manner.
- Coordinate internal and external meetings, including scheduling, sending reminders, and organizing meeting materials.
- Maintain filing systems, databases, and office supplies.
- Assist in the preparation of regularly scheduled reports.
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Prepare invoices, reports, memos, letters, financial statements and other documents.
- Handle sensitive information in a confidential manner.
- Take detailed minutes during meetings.
- Provide general support to visitors.
Intermediate (2-5 years of experience)
Summary of the Role
The Administrative Receiver is responsible for managing the receiving of goods, overseeing inventory, and ensuring that all administrative aspects of the receiving process are properly executed. An individual in this role will work closely with the supply chain, warehouse, and finance departments to streamline operations and maintain accurate records.
Required Skills
- Strong organizational and time management abilities.
- Excellent communication and interpersonal skills.
- Proven ability to supervise and train staff.
- Detail-oriented with strong problem-solving skills.
- Ability to work in a fast-paced environment and handle multiple priorities.
- Exceptional analytical and decision-making skills.
Qualifications
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
- 2-5 years of experience in a receiving, warehousing, or supply chain management role.
- Knowledge of inventory control practices and procedures.
- Familiarity with relevant legal requirements, including health and safety standards.
- Proficiency in inventory management software and Microsoft Office Suite.
- Strong understanding of budgeting and financial management.
Responsibilities
- Oversee the receiving process for goods and materials, ensuring all items are accounted for and properly documented.
- Coordinate with vendors and suppliers to resolve receiving discrepancies and issues.
- Maintain accurate records of incoming shipments and process the related paperwork.
- Collaborate with the warehouse team to ensure goods are stored effectively and inventory levels are accurately tracked.
- Implement and enforce receiving procedures and policies to comply with company and legal standards.
- Assist in preparing and managing budgets related to receiving operations.
- Conduct periodic inventory audits to ensure accuracy and address any variances.
- Coordinate with the finance department to reconcile invoices and delivery notes.
- Train and supervise receiving clerks and other support staff.
- Utilize inventory management software to update records and generate reports.
Senior (5+ years of experience)
Summary of the Role
The Administrative Receiver is a senior-level position responsible for the management and oversight of a company's administrative operations, often in situations involving financial distress or bankruptcy. The role typically involves working closely with creditors and stakeholders to ensure the efficient administration of the company's affairs, the maximization of asset values, and compliance with legal and financial obligations.
Required Skills
- Financial acumen and analytical skills
- Expertise in insolvency and administration processes
- Strong project management capabilities
- Effective communication and interpersonal skills
- Negotiation and conflict resolution proficiency
- Leadership and team management
- Strategic thinking and problem-solving aptitude
- Familiarity with legal and financial software tools
- Attention to detail and ability to manage multiple tasks
- Resilience and adaptability in high-pressure situations
Qualifications
- Bachelor's degree in Business Administration, Finance, Law, or a related field.
- Certified Insolvency and Restructuring Advisor (CIRA) certification or equivalent.
- A minimum of 5 years of experience in insolvency, restructuring, or a similar field.
- In-depth understanding of insolvency laws and procedures.
- Experience working with distressed companies and their creditors.
- Familiarity with financial modeling and analysis.
- Proven ability to manage complex projects and multiple stakeholder groups.
- Strong negotiation and conflict resolution skills.
- Excellent leadership and team management abilities.
- Ability to maintain confidentiality and exercise discretion.
Responsibilities
- Assume control of a company's assets and operations as directed by creditors or court orders.
- Work with financial advisors and legal counsel to analyze the company's financial situation.
- Develop and implement strategies for the sale or restructuring of company assets and operations.
- Prepare regular reports on the progress of recovery or liquidation for creditors and other stakeholders.
- Collaborate with management to ensure the smooth running of the company during the administrative process.
- Oversee the claims process, including validating creditor claims and distributing proceeds.
- Ensure compliance with all legal requirements and regulations relating to insolvency and administration.
- Negotiate settlements with creditors and debtors as appropriate.
- Liaise with regulatory bodies and carry out duties as required by insolvency legislation.
- Manage and mentor a team of professionals, including accountants and administrative staff.
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