Export Coordinator
An Export Coordinator is responsible for coordinating the shipment of goods overseas, including documentation, compliance with export regulations, and logistics.
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Sample Job Descriptions for Export Coordinator
Below are the some sample job descriptions for the different experience levels, where you can find the summary of the role, required skills, qualifications, and responsibilities.
Junior (0-2 years of experience)
Summary of the Role
The Export Coordinator will facilitate the shipment of products from one destination to another and coordinate the logistics necessary for timely and cost-effective transportation of goods. This entry-level role is pivotal for ensuring that items reach international clients in good condition and within expected time frames.
Required Skills
- Ability to work well under pressure and meet tight deadlines.
- Proficient in Microsoft Office Suite, particularly Excel.
- Strong communication and negotiation skills.
- Attention to detail and problem-solving ability.
- Familiarity with supply chain software and systems.
Qualifications
- Bachelor's degree in Supply Chain Management, Logistics, or a related field is preferred.
- Strong understanding of the basic principles of freight forwarding and global shipping.
- Knowledge of legal requirements and customs procedures.
- Excellent organizational and time-management skills.
Responsibilities
- Coordinate and monitor supply chain operations.
- Prepare and complete orders for delivery according to schedule.
- Communicate with clients to understand and meet their shipping needs.
- Comply with legal and customs regulations.
- Prepare shipping documents, like invoices, bills of lading, and shipping orders.
- Track shipments and update clients on the status of their goods.
- Collaborate with warehouse staff and other internal teams to optimize shipping processes.
Intermediate (2-5 years of experience)
Summary of the Role
The Export Coordinator will facilitate the shipment of products out of the country. They will ensure all export activities are compliant with international trade regulations and effectively communicate with clients and stakeholders to coordinate shipments.
Required Skills
- Knowledge of international transportation modes and regulations
- Ability to multi-task and prioritize in a fast-paced environment
- Attention to detail and accuracy in handling export documentation
- Strong problem-solving skills
- Capability to work in a team and build relationships with external partners
- Proficiency in a foreign language may be beneficial
Qualifications
- Proven work experience as an Export Coordinator or similar role
- In-depth understanding of export regulations and processes
- A Bachelor's degree in Business, Logistics, Supply Chain Management, or related field
- Proficiency in the use of shipping software and databases
- Excellent organizational and time-management skills
- Strong communication and negotiation skills
Responsibilities
- Oversee and manage daily export activities and handle documentation related to shipping and export processes
- Coordinate with suppliers, carriers, customs brokers, and customers to arrange timely and cost-effective transport of goods
- Ensure compliance with domestic and international shipping regulations and laws
- Prepare and verify necessary export documentation, including commercial invoices, packing lists, and shipping labels
- Monitor the shipment process to identify and resolve any issues or delays
- Stay updated on changes in export regulations and industry practices
- Collaborate with internal teams to streamline export processes and improve customer satisfaction
- Handle customer inquiries and provide tracking information for shipments
Senior (5+ years of experience)
Summary of the Role
A Senior Export Coordinator is responsible for managing the export processes of a company's products or services to international markets, ensuring all legal and regulatory requirements are met. This role requires extensive knowledge of export regulations, documentation, and logistics, as well as the ability to work independently and coordinate with multiple departments and external stakeholders.
Required Skills
- Proficiency in export regulatory requirements and compliance.
- Strong communication and interpersonal skills.
- Ability to multitask and manage time effectively in a fast-paced environment.
- Knowledge of supply chain and logistics concepts.
- Proficient in using Microsoft Office Suite and other relevant computer applications.
- Fluent in more than one language (preferable).
- Expertise in negotiating and working with international partners.
- Capacity to handle stressful situations and deadlines with composure.
Qualifications
- Bachelor's degree in International Business, Supply Chain Management, or a related field (or equivalent experience).
- Minimum of 5 years of experience in export operations, trade compliance, or a similar role.
- In-depth knowledge of international trade regulations, including Incoterms and export classification.
- Experience with export documentation preparation and verification.
- Familiarity with logistics and shipping software systems.
- Excellent problem-solving abilities and attention to detail.
- Strong organizational and project management skills.
- Proven track record of leadership and development of junior team members.
Responsibilities
- Coordinate and manage all aspects of export operations, including documentation, compliance, and logistics.
- Develop and maintain relationships with shipping carriers, freight forwarders, and customs brokers.
- Monitor and ensure compliance with all export laws and regulations of the countries involved in shipping.
- Review and prepare export documentation, such as bills of lading, invoices, and certificates of origin, ensuring accuracy and completeness.
- Collaborate with sales and production teams to ensure timely and efficient delivery of products to international customers.
- Provide expert guidance on export procedures and requirements to other departments within the company.
- Troubleshoot and resolve any issues that arise during the export process, including customs holds, shipping delays, or documentation errors.
- Train and mentor junior staff in export processes and best practices.
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