Contract Administrator
A Contract Administrator manages and oversees contracts for goods, services, and projects within an organization ensuring compliance and adherence to terms.
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Sample Job Descriptions for Contract Administrator
Below are the some sample job descriptions for the different experience levels, where you can find the summary of the role, required skills, qualifications, and responsibilities.
Junior (0-2 years of experience)
Summary of the Role
We are seeking an organized and detail-oriented Junior Contract Administrator to assist in the management of company contracts. In this entry-level position, you will work closely with our legal and procurement teams to ensure that contracts are executed efficiently and effectively.
Required Skills
- Ability to analyze contract terms and identify potential issues.
- Good negotiation and conflict-resolution skills.
- Aptitude for working with numerical data and managing budgets.
- Capable of working independently and as part of a team.
- Strong administrative and data entry skills.
Qualifications
- Bachelor's degree in Business Administration, Law, or related field.
- Understanding of basic legal concepts and terminology, especially in relation to contracts.
- Strong organizational skills with the ability to handle multiple tasks simultaneously.
- Attention to detail and the ability to follow-through on assignments.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite and contract management software.
Responsibilities
- Review and prepare contract documents and amendments under the supervision of senior staff.
- Assist in the negotiation of terms and clauses with internal and external stakeholders.
- Maintain and update databases and files related to contracts and suppliers.
- Monitor compliance with contract terms and report any discrepancies to management.
- Collaborate with finance and procurement departments to reconcile contract billing and payments.
- Assist in the resolution of contract-related issues that may arise.
- Prepare routine reports and correspondence related to contract activities.
Intermediate (2-5 years of experience)
Summary of the Role
The Contract Administrator will be responsible for managing contracts throughout their life cycle, from negotiation and execution to renewal and termination. This position requires a proactive individual who can collaborate with various departments to ensure compliance and mitigate risks associated with contract management.
Required Skills
- Negotiation
- Contract law
- Risk assessment
- Attention to detail
- Documentation management
- Dispute resolution
- Communication
- Time management
- Software proficiency
Qualifications
- Bachelor's degree in business, law, or a related field.
- Minimum of 2 years of experience in contract management or a related field.
- Knowledge of contract law and regulations.
- Certification in contract management (CPCM, CCCM) is a plus.
- Excellent negotiation and communication skills.
- Strong organizational and time management skills.
- Proficient in contract management software and Microsoft Office suite.
Responsibilities
- Review and negotiate contract terms and conditions to ensure they meet company standards and objectives.
- Coordinate with legal, finance, and other departments to address contract-related concerns and obtain approvals.
- Monitor contract performance to ensure fulfillment of contractual obligations.
- Maintain accurate and up-to-date contract records and documentation.
- Advise and support project managers and other stakeholders on contractual matters.
- Identify potential risks associated with contract terms and propose mitigation strategies.
- Assist in the resolution of contract disputes and facilitate amicable solutions.
- Ensure timely renewals, amendments, and terminations of contracts as required.
Senior (5+ years of experience)
Summary of the Role
As a Senior Contract Administrator, you will be responsible for overseeing the preparation, negotiation, and review of contracts related to the purchase or sale of goods and services. You will ensure that the contracts are legally compliant and aligned with company policy and objectives. Your role involves managing a team of contract professionals and working closely with internal departments and external stakeholders.
Required Skills
- Excellent negotiation and analytical skills.
- Strong organizational skills with the ability to manage multiple projects simultaneously.
- Exceptional communication skills, both oral and written.
- Proficient in using contract management software and Microsoft Office Suite.
- Strong attention to detail and the ability to draft complex contract language.
- Leadership skills with the capacity to influence and engage direct and indirect reports and peers.
- Problem-solving and decision-making abilities.
Qualifications
- Bachelor's degree in Business Administration, Law, or a related field.
- At least 5 years of experience in contract administration or a related field, with a proven track record of successful contract negotiation and management.
- Experience in managing a team of contract professionals.
- Strong knowledge of industry-specific regulations and standards.
- Proven ability to work independently as well as part of a team in a fast-paced environment.
- Certified Commercial Contracts Manager (CCCM) or Certified Professional Contracts Manager (CPCM) is a plus.
Responsibilities
- Develop and implement procedures for contract management and administration in compliance with company policy.
- Oversee the preparation and revision of contracts that involve the purchase of sale of goods and services.
- Identify contractual risks and mitigate them through strategic negotiation and proper documentation.
- Serve as the primary point of contact for customers on contractual matters.
- Coordinate with the legal department to ensure contract terms are favorable and compliant with the law.
- Train and supervise junior contract administrators and support staff.
- Participate in the development of firm policies and procedures related to contracts.
- Advise senior management on contractual rights and obligations and provide interpretation of terms and conditions.
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