Accounts Receivable Clerk
This job role involves managing incoming payments, reconciling invoices, updating financial records, and ensuring prompt collection of revenue for a company.
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Sample Job Descriptions for Accounts Receivable Clerk
Below are the some sample job descriptions for the different experience levels, where you can find the summary of the role, required skills, qualifications, and responsibilities.
Junior (0-2 years of experience)
Summary of the Role
The Accounts Receivable Clerk is responsible for managing incoming payments, ensuring that clients are billed correctly and that payments are received on time. This role involves maintaining records of invoices and receipts and working closely with the accounting team to reconcile accounts and resolve discrepancies.
Required Skills
- Proficiency in MS Office, especially Excel
- Familiarity with accounting software such as QuickBooks or SAP
- Strong numerical and analytical skills
- Effective communication and interpersonal skills
- Ability to prioritize and manage expectations
- Capacity to work independently and as part of a team
Qualifications
- Degree or diploma in finance, accounting, or relevant field
- Understanding of basic accounting principles and fair credit practices
- Experience with accounting software and data entry
- Excellent mathematical and critical thinking skills
- Strong attention to detail and the ability to maintain confidentiality
- Good organizational and time-management abilities
Responsibilities
- Process and verify incoming payments in compliance with financial policies and procedures
- Perform day-to-day financial transactions, including verifying, classifying, and recording accounts receivable data
- Prepare bills, invoices, and bank deposits
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
- Facilitate payment of invoices due by sending bill reminders and contacting clients
- Generate financial statements and reports detailing accounts receivable status
- Collaborate with the accounting department to resolve outstanding payments and reconcile accounts
- Assist with month-end closing processes
Intermediate (2-5 years of experience)
Summary of the Role
We are looking for a detail-oriented and reliable Accounts Receivable Clerk to join our finance team. The successful candidate will be responsible for tracking and resolving outstanding payment issues and generate weekly aging reports in a timely manner. This position requires a keen attention to detail and the ability to work under tight deadlines.
Required Skills
- Strong analytical and problem-solving skills.
- Excellent verbal and written communication capabilities.
- Ability to work independently and as part of a team.
- Good organizational skills and the ability to prioritize work.
- Strong data entry skills.
- Ability to maintain confidentiality regarding financial information.
Qualifications
- 2-5 years of hands-on accounts receivable experience.
- Knowledge of general accounting principles, regulatory standards, and compliance requirements.
- General math skills to allow for cash accounting.
- High degree of accuracy and attention to detail.
- Associate's degree in Finance, Accounting, or Business Administration preferred.
- Proficiency in accounting software and Microsoft Office Suite.
Responsibilities
- Post customer payments by recording cash, checks, and credit card transactions.
- Update receivables by totaling unpaid invoices.
- Maintain records by microfilming invoices, debits, and credits.
- Verify validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and customers.
- Resolve valid or authorized deductions by entering adjusting entries.
- Resolve invalid or unauthorized deductions by following pending deductions procedures.
- Summarize receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing a report.
- Generate and send out invoices, follow up on, collect and allocate payments.
- Perform account reconciliations, monitor customer account details for non-payments, delayed payments, and other irregularities.
- Communicate with customers via phone, email, mail, or personally to follow up on overdue payments and to resolve billing or payment discrepancies.
Senior (5+ years of experience)
Summary of the Role
We are seeking a highly skilled and detail-oriented Accounts Receivable Clerk with over 5 years of experience to join our finance department. The ideal candidate will be responsible for overseeing the accounts receivable process, ensuring accurate and timely billing, and maintaining strong relationships with clients to manage payments and discrepancies.
Required Skills
- High proficiency in Microsoft Office, particularly Excel.
- Solid analytical and problem-solving skills.
- Ability to multi-task and prioritize work efficiently.
- Strong attention to detail and accuracy in handling financial data.
- Capability to handle confidential information with discretion.
Qualifications
- Bachelor's degree in accounting, finance, or a related field.
- Minimum of 5 years of experience in accounts receivable or a similar role.
- Proven track record of managing a large portfolio of client accounts.
- Strong understanding of accounting principles and financial reporting.
- Experience with accounts receivable software and accounting systems.
- Excellent communication, negotiation, and relationship building skills.
Responsibilities
- Oversee the entire accounts receivable process and ensure timely billing and collection procedures.
- Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
- Resolve billing issues and reconcile discrepancies in a timely and efficient manner.
- Collaborate with the sales and customer service teams to resolve outstanding invoices and client disputes.
- Assist with month-end closing procedures, including preparing aging reports and analysis.
- Maintain an accurate record of financial transactions and customer accounts.
- Generate financial statements and reports detailing accounts receivable status and areas of concern.
- Develop and implement policies and procedures to improve the accounts receivable process.
- Train and mentor junior staff on accounts receivable best practices.
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