HR Coordinator
An HR Coordinator is responsible for facilitating HR processes, managing employee records, and assisting with payroll processing. They serve as a point of contact for HR-related queries within the company.
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Sample Job Descriptions for HR Coordinator
Below are the some sample job descriptions for the different experience levels, where you can find the summary of the role, required skills, qualifications, and responsibilities.
Junior (0-2 years of experience)
Summary of the Role
The HR Coordinator is responsible for supporting various human resource functions, which may include recruitment, staffing, training and development, performance monitoring, and employee counseling. This role requires excellent organization skills and the ability to handle sensitive information confidentially.
Required Skills
- Strong administrative skills.
- Familiarity with HR software and computer literacy (MS Office applications, in particular).
- Basic understanding of labor legislation.
- Excellent organizational and time-management skills.
- Ability to handle data with confidentiality.
- Good interpersonal skills and ability to team-work.
Qualifications
- Bachelor's degree in Human Resources, Business Administration or a related field.
- Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position is a plus.
- Hands-on experience with an HRIS or HRMS.
- Basic knowledge of labor laws.
- Excellent organizational skills, with an ability to prioritize important projects.
- Strong phone, email, and in-person communication skills.
Responsibilities
- Assist with recruitment and interview processes.
- Help organize and maintain personnel records.
- Update internal databases with new hire information.
- Create and distribute internal communications regarding status changes, benefits, or company policies.
- Coordinate HR projects, meetings, and training seminars.
- Collaborate with the HR staff in developing policies and procedures.
- Provide clerical and administrative support to Human Resources executives.
- Compile reports and spreadsheets and prepare spreadsheets.
- Participate in HR staff meetings and attend other meetings and seminars.
- Handle employee requests and queries appropriately.
Intermediate (2-5 years of experience)
Summary of the Role
The HR Coordinator will support the Human Resources department in ensuring smooth and efficient business operations. The HR Coordinator will have both administrative and strategic responsibilities, helping us to plan and administer important functions, such as staffing, training and development, and compensation and benefits.
Required Skills
- Excellent organizational and time management skills.
- Strong decision-making and problem-solving skills.
- Effective HR administration and people management skills.
- Exposure to payroll practices.
- Full understanding of HR functions and best practices.
- Works comfortably under pressure and meets tight deadlines.
- Superb computer literacy with capability in email, MS Office and related HR software.
- Remarkable organizational and conflict management skills.
Qualifications
- Bachelor's degree in human resources, business administration, or related field.
- 2-5 years of experience in human resources positions.
- Experience with HR software such as HRIS or HRMS.
- Understanding of general human resources policies and procedures.
- Good knowledge of employment/labor laws.
- Outstanding communication and interpersonal skills.
- Ability to handle data with confidentiality.
Responsibilities
- Assist with all internal and external HR related inquiries or requests.
- Maintain both hard and digital copies of employees' records.
- Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.
- Support departments in the development and delivery of strategic HR plans to fit with the overall business direction.
- Coordinate training sessions and seminars.
- Perform orientations and update records of new staff.
- Produce and submit reports on general HR activity.
- Assist with payroll and ad hoc HR projects.
- Support other assigned functions.
Senior (5+ years of experience)
Summary of the Role
The HR Coordinator is responsible for overseeing and ensuring the efficient administration and management of the HR department's day-to-day operations. As a senior-level team member, the incumbent will play a pivotal role in the strategic planning of HR initiatives, provide guidance to junior staff, and contribute to the development of HR policies and procedures.
Required Skills
- Strong organizational and time management skills.
- Proficiency in HRIS and Microsoft Office Suite.
- Excellent problem-solving and conflict resolution abilities.
- Ability to handle sensitive information with discretion.
- Ability to multitask and adapt to changing priorities.
- Outstanding leadership and team-building skills.
- In-depth knowledge of labor law and HR best practices.
Qualifications
- A Bachelor's degree in Human Resources, Business Administration, or a related field.
- Minimum of 5 years of experience in HR with a proven track record of success.
- Knowledge of employment laws, regulations, and best practices in HR.
- Experience with HR information systems and databases.
- Exceptional interpersonal and communication skills, with the ability to interact effectively with all levels of the organization.
- Strong leadership and team management skills.
- Professional HR certification (e.g., SHRM-CP or PHR) is preferred.
Responsibilities
- Manage and oversee the work of the HR team to ensure compliance with legal and organizational policies and procedures.
- Provide advice and support on HR-related matters to management and staff, ensuring effective communication and prompt resolution of issues.
- Coordinate recruitment efforts, including job postings, interview scheduling, and applicant evaluation.
- Lead the implementation and administration of HR programs and initiatives such as performance management, training and development, and employee engagement.
- Develop and maintain HR records and databases with confidential employee information, ensuring accuracy and legal compliance.
- Collaborate with other departments to understand their hiring needs and workforce planning strategies.
- Contribute to the development and revision of HR policies and procedures.
- Facilitate onboarding and orientation programs for new employees to ensure a smooth integration into the organization.
- Monitor labor legislation and implement necessary changes to internal policies.
- Provide mentoring and guidance to junior HR staff.
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